Editing a contact or company

Last updated: October 23, 2026

You can correct or complete a contact's details yourself, straight from Topo. Your changes show everywhere that person appears, and they sync to your CRM.

Edit a contact

  1. Open the contact's details from the Lists, Contacts or Accounts page.

  2. Click the pen icon next to their name.

  3. In the Overview tab, update the fields you need under Edit contact.

  4. Press Enter or click Save. Press Esc or click Cancel to leave without saving.

What you can edit

  • First name and last name

  • Job title

  • Email

  • Phone, with a country code picker

  • LinkedIn

  • City, state and country

Topo checks what you type. An email, phone number or LinkedIn URL that isn't valid is refused, so you can fix it before saving.

If Topo couldn't find a phone number for someone, you can add it here yourself.

Where your edits show up

Everywhere the person appears in Topo: task labels, reply drafts and icebreakers. Edited fields also sync to your CRM.

The contact owner is the exception. Changing it in Topo isn't pushed to your CRM, because your CRM works out its own contact owner field.

Field history

Each field keeps a history of its past values. Open it to see what changed, and restore an earlier value if you need to.

Refresh data

Refresh data on the contact's details looks the contact up in the Topo database. It does not use enrichment credits. After a refresh, the tooltip shows Last refreshed: and the date.

  • Empty fields are filled in, including the name, job title, LinkedIn URL and company.

  • Job title, city, state, country and profile picture are replaced when Topo has a different value, including a value you typed or cleared. The previous value stays in the field history, and you can restore it.

  • When Topo finds the contact at a new company, the contact moves to that company. A work email is cleared, and its history is marked Company changed. The toast reads Employer changed to the company name, then the email was retired. Re-enrich? and offers Enrich email. A personal email, or an email you typed, stays, and the toast reads Employer changed to the company name.

  • Contact data refreshed means Topo updated the contact. Already up to date: Topo holds nothing newer means nothing changed. Not found in the Topo database means Topo could not match the contact, and nothing changes.

Good to know

  • You edit one contact at a time. There's no bulk edit.

  • Editing isn't available from the Chrome extension.

  • LinkedIn steps use the LinkedIn URL saved on the contact.

Edit a company

Open the company's details and click the pen icon next to its name. In the Overview tab, under Edit account, you can change its name, industry, number of employees, city, state, country, website, domain and LinkedIn page. Press Enter to save, Esc to cancel. A LinkedIn page another account already uses is refused, and the message says the page is already held by another account.